Sourcing Office Solution
Sourcing Office has developed a fully-managed, turn-key solution to provide group purchasing programs to associations across the country. This service is available to any association operating in the continental 48 states. Sourcing Office works with local governments (counties, municipalities, K-12 school districts, and special districts), higher education (public and private), not-for-profits, and private sector entities.

Our turn-key solution is specifically designed to overcome the challenges that most associations encounter when implementing group purchasing programs for their membership base. The remainder of this page details the Sourcing Office’s approach to successfully implementing group purchasing programs with our association partners.

FULLY OUTSOURCED. Sourcing Office’s expert resources include procurement, industry, marketing, sales, communications, legal, contract/supplier management, finance, customer service, and reporting professionals. Our team becomes your team!

REVENUE & UTILIZATION GROWTH. Sourcing Office works with your team to design, implement, and manage a multi-pronged marketing campaign. We target early adopters and thought leaders within your membership to develop early success stories and case studies. We work closely with our suppliers to evaluate which programs are best suited for which members and to ensure a smooth implementation process for those members choosing to utilize our programs. Sourcing Office establishes a revenue split with your organization to provide unencumbered operating revenue that continues to grow over time.

SUPPLIER MANAGEMENT. Sourcing Office designs each program collaboratively with the supplier community. Our objective is to create a triple win between the buyer, the supplier, and the association. Key elements of aligning interests with suppliers include reducing customer acquisition costs, increasing customer retention rates, and reducing customer administration costs. In addition, Sourcing Office contracts with suppliers include rigorous audit and enforcement provisions. Sourcing Office industry experts review supplier performance on a quarterly basis to ensure that all contract terms are being met. When disputes arise, Sourcing Office directly engages in managing the situation to a positive resolution so that the customers do not have to.

UNIQUE PROGRAMS. Sourcing Office works closely with both customers and potential suppliers to develop best-in-class program specifications that meet both parties’ needs. We are committed to managing down the total cost of ownership during the lifecycle of the product or service, rather than just focusing on the lowest price at the expense of quality. We incorporate a wide range of value-added services in each of our programs to save participants time by streamlining their operations. Additionally, Sourcing Office regularly includes in our contracts the opportunity for participants to customize the contract to specifically meet the individual needs of each participant.

ASSOCIATION RELEVANCE TO MEMBERS. Sourcing Office launches programs under the brand of our association partners, using your name, logo, and letterhead. Association members view these programs as being yet another service offered by the association. We work with the association to generate content and to incorporate this content into existing communication channels (e.g., website, newsletters, etc.). Simply put, we do the work and you get the credit.

PROCUREMENT COMPLIANCE. For those associations with public sector members subject to statutory bidding requirements, Sourcing Office procures all programs in accordance with public sector procurement guidelines. Click HERE to learn more about this process.