Print Management Program Participant Benefits
Today, public sector entities tend to focus on securing the lowest possible price for multifunctional devices. The challenge to this type of approach is that entities are not focusing on managing their entire costs of printing and copying holistically. Most significantly, the costs of acquiring and operating laser printers, which produce the highest cost per page printed, are usually ignored.
Sourcing Office worked with several Affiliate Members and more than a dozen suppliers to create a best-in-class set of specifications for this program’s request for proposal. Additionally, Sourcing Office retained a subject matter expert with senior management experience in the multifunctional device industry to lead the development of the RFP documents and interview potential suppliers as part of the supplier selection process.
Sourcing Office developed the only public sector contract vehicle in the entire country that provides participants with the ability to manage every element of cost related to printing and copying. The first step in implementing this program is to conduct a Print Responsibly Audit to determine your true cost of printing and copying today.
PRINT RESPONSIBLY AUDIT.
A key feature of the Sourcing Office print management program is conducting a detailed audit that is performed at no cost to the Sourcing Office participant. This audit includes the following:
- ComDoc collects detailed information on your organization’s actual printing and copying utilization over a 30-day period.
- ComDoc reviews this information and any existing service and material contracts and develops a detailed analysis of your organization’s total current costs associated with printing and copying
- Additionally, ComDoc conducts interviews with key decision makers to determine the needs and desires of your organization as it relates to printing, copying, and document management.
- ComDoc develops and presents recommendations to your organization detailing a specific plan to manage down the total cost of printing, copying, and document management while meeting your organization’s individual service and pricing needs.
- Finally, once your organization approves the recommendations, ComDoc leverages the already-procured Sourcing Office contract vehicle to implement the Sourcing Office print management program for your organization.
COMPLETE LINE OF EQUIPMENT.
The print management program includes multifunctional devices (new and pre-owned), laser printers (new and pre-owned), facsimiles, production equipment, and wide-format products.
COMPLETE LINE OF SOFTWARE.
Your organization can purchase device monitoring and management, rules-based printing, scanning, print release, and document management software through this contract vehicle.
FIELD SERVICE MANAGEMENT.
This program provides complete break-fix capabilities, proactive monitoring of equipment performance, maintenance, and service and supply agreements for both new and existing equipment with standardized service levels.
GREEN AND SUSTAINABLE.
It’s easy being green with the Sourcing Office print management program. ComDoc works with participants to implement cartridge and paper recycling programs, reduce paper consumption, lower energy consumption, and deploy Energy Star products.
MANAGEMENT TOOLS & REGULAR REVIEWS.
Sourcing Office’s print management program includes a wide-range of reporting, monitoring, and control tools to enable your organization to continue to drive down your total cost of printing and copying. ComDoc meets with participants on a regular basis to identify and implement additional savings opportunities.
Sourcing Office selected ComDoc specifically because of their proven track record in merging the management of multifunctional devices, printers, and production equipment. Once the Print Responsibly Audit is complete, ComDoc will work with your team to tailor your print management solution to your organization’s unique requirements.
Download a copy of Sourcing Office’s print management program summary sheet now.