Office Supplies – Case Studies

Organization: Large Community College
Annual Office Supply Spend: $1,500,000 (including office supplies, toner, off-site printing, and paper).
Unique Situation: Multiple campuses, decentralized purchasing, and more than 350 authorized buyers led to significant off-contract spending.
Sourcing Office Solution: In less than six weeks, Sourcing Office and OfficeMax developed a customized roll-out plan, trained the 350 authorized buyers, and completed the organization-wide implementation. OfficeMax worked with the college to create authorization levels and approval processes that support the college’s strategic purchasing objectives.
Savings: The college is experiencing savings of at least 11.5%.

Organization: Mid-size Municipality
Annual Office Supply Spend: $20,000 (including office supplies, toner, and paper).
Unique Situation: Budget challenges led to an organization-wide review of all purchases. Historically, office supplies were purchased through a state-bid program.
Sourcing Office Solution: Sourcing Office and OfficeMax conducted a price analysis and identified significant savings opportunities available through the Sourcing Office core list.
Savings: The city is experiencing savings of at least 18%.

Organization: Mid-size Regional Law Firm
Annual Office Supply Spend: $900,000 (including office supplies, toner, and paper).
Unique Situation: The firm has seven domestic and internal offices and hired a third-party consultant to conduct a nationwide RFP process for a new office supplies contract. The firm was seeking a supplier who could provide comprehensive management tools and serve as a single source for all of its office supply, technology, and office furniture needs.
Sourcing Office Solution: Sourcing Office and OfficeMax presented Sourcing Office’s office supply program. The third-party consultant determined that this program was the best alternative for the firm based on both pricing and value-added services. OfficeMax worked with the firm to augment the core list to meet the firm’s unique needs. The planning and implementation process was completed in less than 30 days.
Savings: The law firm is experiencing savings of at least 30%, approximately $1,000 per business day.